Reduction of Devices
Reduction in Overall Costs
This Top 5 Financial Services Company created an internal organization to eliminate paper from as many processes as possible. Costs were on the rise, devices and paper proliferated, while employee productivity was stagnant.
They engaged our team to help as we had previously helped them develop a digital print-on-demand production strategy that saved more than $75M.
We deployed multi-vendor technology to over 300,000 employees’ desktops and more than 60,000 networked devices. We built the first-ever dashboard, including spend.
We built the strategy, business case, benchmarked it, and delivered an ROI.
The client knew that culture trumped strategy so change management would be critical. We focused on transforming the mindset from print-everything to believing the most efficient, cost-effective, secure, and sustainable was the page never printed.
We partnered with the client to provide specific user data down to the first-level manager by business line. This dashboard enabled them to quickly compare what “best” looked like within and beyond their business unit.
Results quickly followed with devices reduced by 75%, paper being eliminated by >60%, costs down by 65%.
Combining less paper with securing every device propelled this client with lower costs, higher productivity, and granular transparency.
This client remains one of the largest still being managed.
Cumulative Savings in Annual Printing Costs
Print Servers Eliminated
Reduction in Print Volume
This Top 5 Insurance Company knew there was a better, simpler way to manage all the paper – they just didn’t know how to get there or have the resources to implement it throughout their distributed office locations.
We started the culture change in the Midwest, moved to the East, and now throughout the global enterprise to change the relationship end users have with paper.
These projects are more about managing change than managing print and in this successful implementation, we:
- Introduced cloud technology
- Increased security
- Trained every employee on change management
- Developed metrics
- Developed an outlier analysis to highlight the true cost of printing from the work-from-home folks, to those in the office, to the data center and mailroom
When we first started, resistance to change was very high. Over the course of the relationship, we are proud to say today there is very little resistance.
Pages per user have been reduced from over 600 pages/month to less than 100.
Total print cost savings eclipsed $61M in 8 years.
This cost savings number doesn’t even factor in additional savings they will generate by removing nearly 500 print servers and their annual maintenance cost of $7,500 per print server.
Sustainability measures remain a top priority for this once paper-intensive client so they are now visible in real-time.
As workers have moved to a hybrid work environment, so too has our technology in securing their home offices.
In my 31 years of working with strategic partners, I have not found another company that is as trusting and does what they say they are going to do (or is transparent as to why a goal can’t be met). They are more than consultants who make recommendations and walk away. They actually have print experts on staff that will help you with developing a strategy, implementing the strategy, reporting on findings, tracking savings and sustainability metrics, helping with RFPs, etc. They are a key member of my print team and I wouldn’t have achieved the results I have without them.
Reduction in Print Spend
Yearly Expense Turned to Cash
After 9/11, this Top 3 Card Company sought to reduce the rising costs of a print and fulfillment operation: employees, insurance, facilities, print operations, and postage/freight.
To refocus on their core services, they wanted to outsource a $25M print and fulfillment operation.
During the baseline, we uncovered another $40M of print that was being sourced, brought inside, and fulfilled when channel partners needed material.
In essence, this was a $65M printing company that had superior technology, great talent, and a world-class ERP system.
Rather than outsource the operation, we helped facilitate the sale of this digital-offset-distribution business.
With selling the operation, we turned what had been a growing $65M/year expense into cash.
In addition, we sold the 100,000+ sq foot building; transitioned more than 200 employees to become part of a company where print was at the core, as was their career path.
To top it off, a new contract was signed to purchase what they had been buying for 20% less.
This agreement is still in place more than 20 years later.